IT spend management and cost reduction
Gain complete visibility over what is driving IT spend in your organization, and identify opportunities for cost savings.
Consolidate all financial data in one place, get insights into your tech spend, and optimize your budget with our spend management features and reports.
Comprehensive transaction and cost tracking
Build a complete picture of your organization’s IT financial data across SaaS subscriptions, software licenses, hardware assets, and other contracts.
Log all transactions and prices in your chosen currencies. Record PO numbers, subscription renewals, application pricing structures, contract details, supplier information and asset depreciation. Upload receipts, warranties, and other financial documents for complete record-keeping.
Plus, integrate your MDM, RMM, SSO, IAM, IDP and other asset and login-detection sources to ensure all IT assets, alongside their associated costs, are accounted for.
Automated IT spend reports
Visualize spending trends over time, and use these insights to improve budget forecasting with automatically generated IT spend reports.
Break down technology spend by department, location, legal entity and employee to identify spend drivers. Split reports into hardware and software spend. Get insights into your top expenses by vendor and manufacturer.
Actual transaction mapping
Ensure the accuracy of your financial records by connecting your accounting package to import actual spend information.
Generate reports based on real transactional data with detailed breakdowns for clear analysis. Automatically link recurring expenses to vendors, and match specific transactions to reported costs. Flag discrepancies or unregistered transactions for further review.
Visualized renewal timeline and reminders
Poor management of subscription and contract renewals is the primary cause of wasted IT spend. Don’t miss another notice window and avoid getting locked into subscriptions you no longer use.
Track all your SaaS subscriptions, software applications and service agreements via a visual timeline that displays notice periods and renewal dates. This is supported by email alerts, which are sent to nominated administrators when renewals are approaching.
Plus, get a projection of upcoming application and license renewals, and their associated costs (coming soon).
Software license rightsizing
Optimize your budget by effectively allocating software licenses and canceling those that go unused.
Monitor license availability and ensure employees are assigned to the appropriate license levels. Track actual software use through login auto-detection, imported third-party application activity data, and dedicated employee surveys. Receive alerts when licenses are underutilized and when employees are scheduled for offboarding, to effectively recover unused licenses.
Effective asset tracking and recovery
Reduce wasted tech spend with comprehensive hardware asset tracking and recovery processes.
Track the status, condition and location of all company assets to optimize asset management and prevent unnecessary purchases.
Verify actual asset usage and recover unused equipment with dedicated employee surveys. Receive notifications when employees are scheduled for offboarding to promptly retrieve equipment. Use physical asset labels and our Discreet Asset Recovery Service to facilitate the safe return of lost devices.
Asset value monitoring
Enhance the accuracy of your budget forecasts by monitoring asset value.
Automatically calculate asset depreciation and end of useful lifecycles to accurately forecast the cash flow required for asset replacements and ensure business continuity.
Shared roles and permissions
Delegate technology spend management responsibilities to other team members and departments, without losing control.
Customize Setyl user permissions and restrictions based on location, department, legal entity and more. For example, give your Finance team access to spend reports, and assign the management of licenses and renewals to relevant heads of departments.
“The renewal timeline, in particular, is the killer feature for SaaS management. It helps me plan for upcoming renewals, and have open discussions with stakeholders and vendors at the right time.”
“We use Setyl on a daily basis. We manage equipment tracking, equipment assignments, and equipment spending with little effort. We also upload every software agreement we make, and it allows us to keep eyes on those agreements to ensure we aren't wasting money on services we no longer use.”
“It also freed up a lot of my time [to be able to focus on other tasks].”
