SETYL PLATFORM FEATURES

IT spend management and cost reduction

Gain complete visibility over what is driving IT spend in your organization, and identify opportunities for cost savings. 

Consolidate all financial data in one place, get insights into your tech spend, and optimize your budget with our spend management features and reports.

Screenshot of the Setyl platform’s IT spend management functionality, featuring IT asset and software spend reports, total spend figures and cost breakdown options, helping organizations better manage tech spend and reduce IT costs.Screenshot of the Setyl platform’s IT spend management functionality, featuring IT asset and software spend reports, total spend figures and cost breakdown options, helping organizations better manage tech spend and reduce IT costs.

Comprehensive transaction and cost tracking

Build a complete picture of your organization’s IT financial data across SaaS subscriptions, software licenses, hardware assets, and other contracts.

Log all transactions and prices in your chosen currencies. Record PO numbers, subscription renewals, application pricing structures, contract details, supplier information and asset depreciation. Upload receipts, warranties, and other financial documents for complete record-keeping.

Plus, integrate your MDM, RMM, SSO, IAM, IDP and other asset and login-detection sources to ensure all IT assets, alongside their associated costs, are accounted for.

List of hardware assets and software assets, alongside their price, date and other purchase information, representing Setyl’s comprehensive IT cost tracking and tech spend management.
Setyl’s IT cost per employee reports, including a graph with monthly tech spend breakdown and total spend information.

Automated IT spend reports

Visualize spending trends over time, and use these insights to improve budget forecasting with automatically generated IT spend reports.

Break down technology spend by department, location, legal entity and employee to identify spend drivers. Split reports into hardware and software spend. Get insights into your top expenses by vendor and manufacturer.

Actual transaction mapping

Ensure the accuracy of your financial records by connecting your accounting package to import actual spend information.

Generate reports based on real transactional data with detailed breakdowns for clear analysis. Automatically link recurring expenses to vendors, and match specific transactions to reported costs. Flag discrepancies or unregistered transactions for further review.

List of IT transactions, including vendor name, price and purchase date, with the option to match them to reported costs in Setyl.
Software application renewal timeline, featuring a list of applications, their associated costs, and countdown until renewal, helping organizations better manager software renewals and reduce IT costs.

Visualized renewal timeline and reminders

Poor management of subscription and contract renewals is the primary cause of wasted IT spend. Don’t miss another notice window and avoid getting locked into subscriptions you no longer use.

Track all your SaaS subscriptions, software applications and service agreements via a visual timeline that displays notice periods and renewal dates. This is supported by email alerts, which are sent to nominated administrators when renewals are approaching.

Plus, get a projection of upcoming application and license renewals, and their associated costs (coming soon).

Software license rightsizing

Optimize your budget by effectively allocating software licenses and canceling those that go unused.

Monitor license availability and ensure employees are assigned to the appropriate license levels. Track actual software use through login auto-detection, imported third-party application activity data, and dedicated employee surveys. Receive alerts when licenses are underutilized and when employees are scheduled for offboarding, to effectively recover unused licenses.

Setyl’s license rightsizing functionality, showing the number of used, unused and unassigned SaaS licenses and potential cost savings the organization could make by improving SaaS renewal and software asset management.
Setyl's employee offboarding workflow, showing the profile of an offboarding employee and a list of hardware assets, software licenses and admin rights that need to be retrieved from them.

Effective asset tracking and recovery

Reduce wasted tech spend with comprehensive hardware asset tracking and recovery processes.

Track the status, condition and location of all company assets to optimize asset management and prevent unnecessary purchases. 

Verify actual asset usage and recover unused equipment with dedicated employee surveys. Receive notifications when employees are scheduled for offboarding to promptly retrieve equipment. Use physical asset labels and our Discreet Asset Recovery Service to facilitate the safe return of lost devices.

Asset value monitoring

Enhance the accuracy of your budget forecasts by monitoring asset value.

Automatically calculate asset depreciation and end of useful lifecycles to accurately forecast the cash flow required for asset replacements and ensure business continuity.

Depreciation graph for a Lenovo laptop, representing Setyl’s asset value monitoring functionality.
List of people in the company and their respective levels of access, representing Setyl's access control features.

Shared roles and permissions

Delegate technology spend management responsibilities to other team members and departments, without losing control.

Customize Setyl user permissions and restrictions based on location, department, legal entity and more. For example, give your Finance team access to spend reports, and assign the management of licenses and renewals to relevant heads of departments.

Simplify your ITAM with Setyl

See Setyl’s IT spend management features in action

Speak to one of our specialists to learn more about how we can help you manage your IT budget and eliminate wasted spend.

Explore more platform features

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Software asset management

Map all your SaaS subscriptions, software licenses and service agreements, including costs and renewals.
Learn more
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Hardware asset management

Gain complete visibility and control over your organization’s hardware assets and equipment.
Learn more
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Compliance and IT safeguarding

Mitigate security and compliance risks, and breeze through your ISO 27001, SOC 2 and more audits with Setyl.
Learn more
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